Privacy notice

1. Controller

ReleaseProofing Oy (in formation). Contact for data protection matters: lasse@releaseproofing.com. [TO CONFIRM: controller before the company is registered, business ID and address]

2. What data we process

Email correspondence with us, including your name, work email, company, role and any details you share about an upcoming release.

Professional information collected from public sources such as company websites and published financial statements: name, role, company and work contact details. We record the source and collection date for each item.

3. Purposes and legal bases

Replying to your enquiry and taking steps before entering into an agreement (Article 6(1)(b) GDPR).

Professional contact about reporting quality with people in finance and investor relations roles at listed companies (legitimate interest, Article 6(1)(f) GDPR). We have assessed our interest against your rights in writing. [TO CONFIRM: balancing test completed]

We do not use the data for automated decision-making or profiling.

4. Where the data comes from

From you, or from public sources (section 2). If your data was collected from a public source, we tell you so, and name the source, in our first message at the latest.

5. How long we keep the data

[TO CONFIRM: retention period and basis] If you object to being contacted, we remove your data from our contact lists immediately and keep only the objection, so that we can respect it.

6. Who processes the data

Only Release Proofing people who need it for their work, and the following service providers: [TO CONFIRM: email service, website hosting; name, role and processing location of each]. We do not sell the data or disclose it for marketing.

7. Transfers outside the EU and EEA

[TO CONFIRM: whether, where and with which safeguards, depending on the providers in section 6]

8. Your rights

You have the right to access your data, to have it rectified, to request its erasure or the restriction of processing, and to object to processing. You can object to direct marketing at any time (Article 21 GDPR): reply to any of our messages or write to lasse@releaseproofing.com. You have the right to lodge a complaint with the Office of the Data Protection Ombudsman (tietosuoja.fi).

9. Cookies

This site uses no cookies and no third-party tracking.

10. Unpublished reports

Drafts you share with us for a check are not covered by this notice. Their handling is agreed in our confidentiality and service agreement, including our insider list and, where needed, a data processing agreement.

11. Changes

We update this notice when needed. The update date is at the top of the page.